UNION PUBLICATIONS AND INFORMATION AND USE OF AGENCY'S FACILITIES

The Agency shall provide a separate bulletin board for posting of Union materials at all air traffic facilities within the unit in non-work areas frequented by bargaining unit employees. A locking glass cover may be installed on the Union bulletin board at Union expense. The Parties at the local level will determine the exact location and size of the Union bulletin board.

Union literature placed on the Union bulletin board must not:

• violate any laws or regulations;

• contain items relating to partisan political matters; or

• violate the security of the Agency.

The Union or any of its representatives/agents may distribute material to employees in non-work areas at non-work times. All non- Agency representatives/agents must adhere to facility access procedures.

The Principal Facility Representative and/or his/her designee shall be given reasonable access to FAA telephone lines, printers, computers, facsimile machines, and copy machines for the purpose of conducting official labor relations business regarding grievances and other representational matters. Government telephone lines shall not be used to conduct internal Union business.

The Union shall ensure that its private networks and associated internet connectivity installed prior to or after the effective date of this Agreement, are separate and distinct from the FAA network. If the Union’s network is found not to be separate and distinct, the Union will immediately take action to disconnect its network from the FAA’s network.

In the event of changes to the Agency's policies and practices concerning installing and maintaining private networks and associated internet connectivity, the Agency will meet any bargaining obligation in accordance with Article 7 of this Agreement.

The Agency will not monitor and/or utilize data acquisition technology to intercept the Union’s network traffic and/or individual packets by any means during the normal course of network defense supporting government owned information systems. If a matter or issue does arise requiring the Agency to monitor and/or utilize data acquisition technology to intercept the Union’s network traffic and/or individual packets, the Agency will notify the Union in accordance with the existing laws, regulations, and policies.

In facilities where suitable shelf space is available in non-work areas, the Union shall be permitted to use such shelf space as a library for Union acquired publications.

In facilities where unused suitable space is available in non- work areas, the Union shall be permitted to use such space for the placement of file cabinets or other similar equipment. Such space may be an office if the Agency determines one is available. Should the space be required for other purposes, new space arrangements shall be negotiated in accordance with Article 7 of this Agreement. The Agency shall make a reasonable effort to provide excess desks, chairs, file cabinets, or other similar equipment for Union use. Any Union supplied equipment shall be subject to approval of the Agency in terms of suitability from the standpoint of decor.

If a Union mail receptacle does not presently exist, the Agency shall permit the Union to install an acceptable mail receptacle in a place mutually agreed upon by the Parties. When possible, the Union mail receptacle shall be in a location accessible to the Union at all times. The Union may send mail at Union expense to the Principal Facility Representative at the facility address. The Agency assumes no responsibility for such mail; however, the Agency recognizes their obligation to abide by the provisions of the United States Postal Service regulations with respect to the privacy and security of mail.

The Agency shall provide lockers for all employees that are capable of being locked. The Agency agrees that, except where there is probable cause to suspect criminal activity, the Agency shall not inspect lockers unless the employee and a Union representative have been given the opportunity to be present.

The Agency shall approve the Union's use of facility space at no cost to the Union for periodic meetings with employees in the unit, provided the space requested is available and the use of the space does not interfere with other facility requirements. These meetings shall take place during the non-duty or non-work hours of the employees involved. On- duty employees in a non-work status may be allowed to attend these Union meetings, provided they are available for immediate recall.

When a Union representative is performing representational duties under this Agreement, the Agency shall make every reasonable effort to provide meeting space that will protect the confidentiality of any discussion.

Union representatives may mail material to management officials through the Agency’s internal mail system. In those facilities where the Union does not have a resident Facility Representative, the Union may communicate with bargaining unit employees through the Agency's internal mail system, provided such mail involves representational purposes.

The Agency shall provide mail slots/boxes for all employees. Employees shall not be required to share slots/boxes. The Union may place literature in the mail slots/boxes during non-work times.

The Union shall be permitted to place Union reading binders adjacent to Agency general information reading binders. The binders shall be clearly identified as Union materials. These binders are non-operational and shall not be read on operating positions.

Employees shall not be required to use an Agency email address during the Personal Identity Verification (PIV) Card enrollment and issuance process.

Employees shall not be held financially liable for replacing the PIV Card in the event the card is lost or stolen.

The Agency shall not use the data from the PIV Card to determine the movement and the whereabouts of an employee during working hours. However, as with any security system, the stored data will only be available through proper channels. Supervisors will not be able to request data on when an employee used a door, turnstile, etc. This information will only be shared when requested as part of an ongoing investigation (i.e. this data is not the basis for the investigation).

Time spent obtaining a temporary PIV Card will not be charged against an employee’s leave.